Hi all!

It's that time again :)

Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.

These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)

So, for each position you hold, you could fill out the text box below about your official duties.

Click on the tag of this post to see previous ones.

<b>Position:</b> <b>Constant Activities:</b> e.g. Approve membership to your community <b>Weekly Activities:</b> e.g. Post activity round up <b>Monthly Activities:</b> e.g. Run two activities - submit for approval, run, submit points <b>Termly Activities:</b> e.g. Update the 'Duties' list <b>Sporadic Activities:</b> e.g. Put voting up for any officials positions that become available <b>If more than 1 mod, how are duties split:</b>


To give you a better idea, here is the one for being a HiH (Head) Mod.

Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.

Weekly Activities:

Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.


Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.

Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.

If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod (sort of...). Most System related issues are still with the main mod because she's a bit overprotective XD.

Passwords

Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!

Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)

Hi all!

It's that time again :)

Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.

These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)

So, for each position you hold, you could fill out the text box below about your official duties.

Click on the tag of this post to see previous ones.

<b>Position:</b> <b>Constant Activities:</b> e.g. Approve membership to your community <b>Weekly Activities:</b> e.g. Post activity round up <b>Monthly Activities:</b> e.g. Run two activities - submit for approval, run, submit points <b>Termly Activities:</b> e.g. Update the 'Duties' list <b>Sporadic Activities:</b> e.g. Put voting up for any officials positions that become available <b>If more than 1 mod, how are duties split:</b>


To give you a better idea, here is the one for being a HiH (Head) Mod.

Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.

Weekly Activities:

Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.


Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.

Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.

If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod. Most System related issues are still with the main mod because she's a bit overprotective XD.

Passwords

Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!

Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)

Hello everyone and Welcome to Term XII!!

All of you should be set as the mods/maintainers of your communities, if not leave a comment and we will fix that right away!! Also leave a comment if you still need an appropriate passwords for any accounts, we will check with the previous MOD for the passwords or you can just catch them. All of the posts for this term are up in the main community, they're here.

There's a rough guide to using the points system that Sas posted last night here.

Finally, we need to have your contact info in case either Steph or I need to contact you about something. You know, community related. Like "where are your points?" or "a member of your house annoying me or other people" or something.

Please tell me if I can unscreen the info so the other officials can see it. If I cannot and you have a position with a comod (prefect, animagus, etc), please tell me if I can give the other official your contact info in a screened comment.

Here is the form:
<b>Name:</b> <b>Email:</b> <b>IM programs/user names:</b> <b>Time Zone:</b>

And actually finally, here is the contact info for Steph and I in case you have to contact us.

Name: Sas
Email: sas.bratprincess@gmail.com
IM programs/user names: AIM- TheaBlackthorn, MSN- sas_playingwithfire@hotmail.com, Y!- sas_bratprincess Gtalk- sas.bratprincess
Time Zone: GMT

Name: Stephanie
Email: lotrangel17@gmail.com
IM programs/user names: gtalk - lotrangel17
Time Zone: EST

To the people who once were but no longer are officials: if you want to stick around you're welcome to. It's nice to have you guys around so you can answer questions and stuff.

Don't forget to tell us if you want your info unscreened - if you didn't comment I left it screened.

Hello everyone!
Welcome to term x. I'm sure all of you guys are excited to be here, and by golly I'm excited to have you here. This is a very excitable place. So, put up your feet and make yourself at home.

All of you should be (or will be soon) set as the mods/maintainers of your communities, and I'll give you the appropriate passwords for any accounts as a screened comment in either this post or the other one in the main community. All of the posts for this term are up in hih_mods, they're here.

Finally, we need to have your contact info in case either Sas or I need to, well, contact you about something. You know, community related. Like "where are your points?" or "a member of your house annoying me or other people" or something.
Please tell me if I can unscreen the info so the other officials can see it. If I cannot and you have a position with a comod (prefect, animagus, etc), please tell me if I can give the other official your contact info in a screened comment.
Here is the form:
<b>Name:</b> <b>Email:</b> <b>IM programs/user names:</b> <b>Time Zone:</b>

And actually finally, here is the contact info for Sas and me in case you have to contact us.
Name: Margo
Email: fuzzytrig@gmail.com
IM programs/user names: AIM- meluvbooks28, Y!- fuzzytrig, Gtalk- fuzzytrig
Time Zone: Central

Name: Sas
Email: sas.bratprincess@gmail.com
IM programs/user names: AIM- TheaBlackthorn, MSN- sas_playingwithfire@hotmail.com, Y!- sas_bratprincess Gtalk- sas.bratprincess
Time Zone: GMT

(PS- yes I know I'm doing this before I'm announcing officials. I'm being prepared, alright?)
(PPS- people who once were but no longer are officials: if you want to stick around you're welcome to. It's nice to have you guys around so you can answer questions and stuff.)

I need you guys to do me a favor. If you could respond to this entry with the following info, that would be great.

1) Any 'additional points' that are awarded in your community for whatever reason. If it's because they have a wand or a book or participate in ever contest, whatever.
2) How many points you give for voting in your community.

I want to know these things, even if they've been approved, because it seems that some comms are giving out quite a few more points than others for the same or similar amount of effort. I want to try to make things a little more even between comms, so if you can help me out, I'd really appreciate it.

(Sorry if this doesn't make sense, I'm..scatterbrained right now.)

~Jai

(Sas, please point your clubs mods this way as well, thanks!)

Hogsmeade will begin around 10am EDT tomorrow. That's about twelve hours.


HiH has the following sub-communities:
-- Quidditch
-- Clubs (and individual clubs)
-- The Order
-- Stamping
-- Sugarquill
-- WritersBlock
-- SortedChallenge
-- HogwartsIcons
-- Insomniacs
-- Flourish

Did I miss any? If so, don't worry, you're included, too!


Basically, the mod of each sub-comm is asked to post an activity to the Hogsmeade comm this weekend. You may choose the activity, this is supposed to be like those school fairs where each class sets up its own booth.

So far, I've received word of the following, and possibly forgotten other things:
Shutterbug photo
Order scavenger hunt
SortedChallenge special challenge
Sugarquill special challenge
Stamping as usual
Art club special challenge
Something from DADA??

I'd like to have a debate in there somewhere (SPEW?), and if quidditchers would set up something, I'd be immensely grateful. The activities don't have to end by the end of Hogsmeade if they're not contests or debates - but points won't be given after Monday night.


Comment to this post with your proposed activity so I can okay it! Plus, by letting me know what you're doing, I'll be able to make sure I count all the points and things correctly, so YOU don't have to! Points will be elevated, of course.

Contests: 70/60/50/30 | 50/40/30/15
Discussions/Debates: 30 points 15 knuts for first response; 10 points and 2 knuts for every response thereafter
Making a post: 30 points and 15 knuts
Responses to posts: 5 points and 1 knut

Have I forgotten anything? If your subcomm is doing an activity, you are free to participate in it. However, we ask that people win only once per activity (though they can receive participation points if they have multiple submissions).


All posts should remain on the Hogsmeade comm, though you can have a link back to your comm so people can join or see what else you do. Please keep everything at a mild PG-13.


Anything else? Feel free to ask! I apologise terribly that it's taken me a while to post this. I explained in a couple comments scattered around. :( And if you want to do something but aren't sure what, I'll gladly give suggestions!


xoxoxo

YOUR HOGSMEADE MAYOR, KERI

Couple quickish things:

1) We have been considering NOT requiring folks to sign with the name and house at the bottom of their votes. I mean, it makes sense that it wouldn't be required since everyone is supposed to be voting with their house, right? We will shift to that once everyone is voting properly. As of right now, that isn't happening. Most folks are, but there are a few people that still aren't getting it and just replying to the entire post and voting (or even replying to someone else's comment and voting). Once this is straightened out, we'll consider not requiring the signing at the bottom of votes (but we WILL still give extra points for sigtags and icons!)

2) Please remind folks that they are to not reply to anyone's votes, particularly if their reply doesn't even include a vote. It happened several times this week, and Margo deleted most of them, replying to one to let the person know they weren't supposed to do that. Let your housemembers know to not do this. The applicant isn't allowed to reply to anything that is said within, and neither is the person that was replied to in the comment. From this point on, points will be deducted from the person's house if they break this rule.

On a side note, I've been away-ish and am likely to vanish again tonight. Have been feeling quite a bit under the weather and sleep seems to be the key there. I'm trying to keep up with stuff, and will hopefully be on more tomorrow. Poke me if you need something.

~Jaime

Alright, guys! As I'm sure you've seen in the main comm that I'm taking over as Mod here. My first goal is to figure out how many of you guys are still active AND wanting to continue participating! I know some of the comms have been dead, but I think with a little push we can maybe get them going again.

So, what I need to know now is 1) How many of you are still out there? and 2) What is it exactly that you do? :)

I'll do a sort of roster of mods and officials positions behind the cut here, but I'm still trying to figure out what all of those positions are, so if I'm missing one, let me know! It'll be blank until you reply telling me you still want to do it and then I'll fill it in.

( clickety click! )

Also: I went ahead and ok'd or denied the pending memberships to a few comms (sorted and insomniacs and quidditch), after checking to be sure these folks are hih members and such. I won't usually do that, but I'm just trying to get everything to a clean slate right now.

Are under-13s allowed in HiH?

I know that LJ was forced to allow them to use journals with guardian/parental approval, but I wasn't sure what HiH's rules were.

Farewell to our Term IV Officials who will be leaving us! We appreciate all the hard work that you did! ♥